This document describes the Mark Roll process of a Single Period and Double Periods.
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If the current time falls within the Start Time/Start (time) AND End Time/End (time) of the Session record of the 1st attendance marking button, the SELECTED students have attendance on the 1st attendance marking button of Present OR Partial (where the Last Status = Check In), when Student Check out is clicked the Student Check Out form will display and fill in the necessary details and Save.
The 1st attendance marking button is updated to Partial
The Last Status of the student is Check Out
The Time is populated based on the time when the Student Check Out button is clicked
An Event (Check Out) record is created where it will be associated with the Session record of the 1st attendance marking button.
If the current time falls within the Start Time/Start (time) AND End Time/End (time) of the Session record of the 2nd attendance marking button, the SELECTED students have attendance on the 2nd attendance marking button of Present OR Partial (where the Last Status = Check In), when Student Check out is clicked the Student Check Out form will display and fill in the necessary details and Save.
The 2nd attendance marking button is updated to Partial
The Last Status of the student is Check Out
The Time is populated based on the time when the Student Check Out button is clicked
An Event (Check Out) record is created where it will be associated with the Session record of the 2nd attendance marking button
Adding Student to a Session
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There are five buttons at the end of the student list, and each session one of them is Add Student button.
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In order to add students to a Session, you can make use of a button that is located in the top-left section of the Session page. This button has options and click Add Student.
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Add student allows you to add a new student; when clicked the following window will open:
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This button allows you to send communication or any updates to the Student’s carer or the selected student through SMS or Email. You can find the Send Communication button by clicking the Actions button.
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Student Check-out
This button will allow you to check out multiple students from a session.
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If a session is associated with a particular bell time i.e. normal period, then that Bell time can be designated here. In the screenshot below, we can see the Bell Time displayed at the top of the page. You modify the bell time by clicking on the X and selecting from the dropdown options. The start and end time values will change accordingly. You can also remove the bell time by leaving the field blank; in this case you will need to manually set the start and end times.
- Verify above and make sure it works. You may not be able to edit the start and end time values on the details tab and we might need to modify this. AJ: we can modify the start and end values BUT it doesn’t hold the values once you Submit. It only holds them when clicking the pencil icon
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Typically sessions are associated with at least one staff member, though this is not compulsory. This list displays the staff member and their specified duration for the session. The Cover Type will be enabled if this has been applied, as will the primary staff member. If the staff member has been replaced then the Show as Cancelled is enabled.
Allows you to edit the row entry such as changing the session time, or making the staff member as primary. Please note if a staff member is already set as primary, this entry will be overridden
Allows you to replace the staff member. When you have selected the replacement and type of cover, the new staff member entry is displayed. The replaced staff member is marked as Show as Cancelled but the calendar entry is still displayed. If the replaced staff member was set to Primary, the replacing staff member will be set as Primary.
Allows you to delete the row entry. This removes the staff member record from the session and the calendar entry
Creates a new staff member entry
Displays the location details, and start and end time of the session
Allows you to edit the row entry. This icon works the same way for Resource entries
Allows you to delete the row entry. This icon works the same way for Resource entries
Creates a new resource.
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