This document describes the Mark Roll process of a Single Period and Double Periods.
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After you have saved the student check-out, their attendance status will be updated to "Partial".
Log an Observation
The Log Observation button is a helpful feature that allows you to easily record an observation. You can locate this button in the action drop-down menu for quick access.
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Before you access the button, make sure to select a student first. You have the option to add multiple students when logging an observation. Afterwards, a Log an Observation will be displayed and fill in the necessary details.
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After filling out the form, click "Next" to proceed to the next window where the selected students' names will be displayed. You also have the option to add more students if needed by searching it in the search bar below and clicking the Add button found beside the student’s name.
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Afterwards, click Save to save the Observation record.
Submit Roll
As you are working through the mark roll process the session Mark Roll status will display rolls not submitted. When all students in the session are marked as present or absent, the submit roll button is enabled.
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If a session is associated with a particular bell time i.e. normal period, then that Bell time can be designated here. In the screenshot below, we can see the Bell Time displayed at the top of the page. You modify the bell time by clicking on the X and selecting from the dropdown options. The start and end time values will change accordingly. You can also remove the bell time by leaving the field blank; in this case you will need to manually set the start and end times.
- Verify above and make sure it works. You may not be able to edit the start and end time values on the details tab and we might need to modify this. AJ: we can modify the start and end values BUT it doesn’t hold the values once you Submit. It only holds them when clicking the pencil icon
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Typically sessions are associated with at least one staff member, though this is not compulsory. This list displays the staff member and their specified duration for the session. The Cover Type will be enabled if this has been applied, as will the primary staff member. If the staff member has been replaced then the Show as Cancelled is enabled.
Allows you to edit the row entry such as changing the session time, or making the staff member as primary. Please note if a staff member is already set as primary, this entry will be overridden
Allows you to replace the staff member. When you have selected the replacement and type of cover, the new staff member entry is displayed. The replaced staff member is marked as Show as Cancelled but the calendar entry is still displayed. If the replaced staff member was set to Primary, the replacing staff member will be set as Primary.
Allows you to delete the row entry. This removes the staff member record from the session and the calendar entry
Creates a new staff member entry
Displays the location details, and start and end time of the session
Allows you to edit the row entry. This icon works the same way for Resource entries
Allows you to delete the row entry. This icon works the same way for Resource entries
Creates a new resource.
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