This document describes the Mark Roll process of a Single Period and Double Periods.
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marking the role
checking students in and out
viewing student details (including previous, future and conflicting attendance)
sending communications to students or their carers and much more.
Single Period
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A list of all students enrolled in this session. If this is a joint session (a composite or vertical class), all students from each cohort are listed
Each student account has an optional student flag icon that can be used by the school to signify certain criteria such as medical alerts. If such an icon is recorded against the student's account then it will be displayed here. The particular icons and the nature of their alerts is up to the school.
If the student has a possible conflict or absence recorded against them in the calendar, then a question mark icon will be displayed to signify this. You can see details of the nature of the conflict by opening the student’s accordion section. See Section 9.
Wellbeing icon, this icon will display if the student has Wellbeing Observation record with a Status of Current, Show Flag is tick (TRUE) and the current date falls between the Start Date and End Date.
Student Attribute Flag, this flag will display if the student has a Student Attribute record, with Status of Current and the Show Flag is tick (TRUE).
Ticking this box will set the default attendance status for all students in the session. Usually, the default attendance status is Present, however, if the student has been marked as Expected Absent or Expected Event then Absent or Event statuses might be set instead. If any previous attendance status has manually been set for a student then these will remain untouched. Staff can override any attendance values set by this default process.
Each student's attendance status will generally default to unmarked and then can be set through a combination of the default attendance process or through manual updates of each attendance entry. A single click on this icon will set an unmarked student's status to Present, a second click or a double click will set it to Absent. If a student is marked as Present, the student is subsequently checked out of the class. Their status will be changed to partial, so too if the student is marked as Absence and then is checked into the class. If you wish to see the meaning of the attendance icons and the values available, click on the Legend button. See Legend.
If this session is not the first period of a school day then this legend will display showing the student's attendance for each of the previous periods in that school day. The status of this section will be based on the Day Attendance- Session values.
Clicking this button next to a student’s record will expand that student's records details via the accordion function. This will reveal the student's profile photo, the student's name with the ability to open the student account record directly, the cohort the student is in, the last known location, any location, conflicts with this, previous session and next session for the student. Other custom fields may also be displayed; see the accordion configuration documentation for further details. The edit check in/check out button allows the staff member to review any check-in or check-out transactions for that student during this session so that they can be modified. For example, if you checked a student out 10 minutes after they actually departed the class you can subsequently edit that checkout to adjust the time at which they left the class. See Student Accordion.
This column of buttons allows you to select all or any group of students in the class for further functions such as sending students or carer communications.
This indicator shows the number of students currently selected and the total number of students in the class.
When a student's attendance status is marked as Absent or Partially Present, and their latest recorded event is a check-out, it means that they were not present for the entire duration of the event. In this scenario, a "Check In" link is displayed, which allows you to update the student's attendance status to "Partial" (if it wasn't already). Once the "Check In" link is clicked, an event is created for the student with details based on the mapping, which helps keep track of the student's attendance history.
If a student has been checked out or in to a class, the last status (check in or check out) and the time at which this occurred will be displayed
This compact layout can be modified by a school to meet their own requirements and to display any critical information to staff members
The Edit Session button allows the staff member to make changes to staff member location or resource details for this session.
The Cancel Session button allows the staff member to cancel the session. Once the session is cancelled the Roll Marking status is Cancelled and the Session Modification is set to Cancel.
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If a session is associated with a particular bell time i.e. normal period, then that Bell time can be designated here. In the screenshot below, we can see the Bell Time displayed at the top of the page. You modify the bell time by clicking on the X and selecting from the dropdown options. The start and end time values will change accordingly. You can also remove the bell time by leaving the field blank; in this case you will need to manually set the start and end times.
- Verify above and make sure it works. You may not be able to edit the start and end time values on the details tab and we might need to modify this. AJ: we can modify the start and end values BUT it doesn’t hold the values once you Submit. It only holds them when clicking the pencil icon
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Typically sessions are associated with at least one staff member, though this is not compulsory. This list displays the staff member and their specified duration for the session. The Cover Type will be enabled if this has been applied, as will the primary staff member. If the staff member has been replaced then the Show as Cancelled is enabled.
Allows you to edit the row entry such as changing the session time, or making the staff member as primary. Please note if a staff member is already set as primary, this entry will be overridden
Allows you to replace the staff member. When you have selected the replacement and type of cover, the new staff member entry is displayed. The replaced staff member is marked as Show as Cancelled but the calendar entry is still displayed. If the replaced staff member was set to Primary, the replacing staff member will be set as Primary.
Allows you to delete the row entry. This removes the staff member record from the session and the calendar entry
Creates a new staff member entry
Displays the location details, and start and end time of the session
Allows you to edit the row entry. This icon works the same way for Resource entries
Allows you to delete the row entry. This icon works the same way for Resource entries
Creates a new resource.
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