This document describes the Mark Roll process of a Single Period and Double Periods.
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This button allows you to send communication or any updates to the Student’s carer or the selected student through SMS or Email. You can find the Send Communication button by clicking the Actions button.
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Before clicking Send Communication, select a student to avoid displaying this message.
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After selecting students, click Send Communication and this form will display. It will let you choose to send via Email and SMS, and also, let you choose to whom are you going to send the message.
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Afterwards, it will redirected to the Email Creation screen or the SMS Creation screen.
Student Check-out
This button is a convenient feature that enables you to quickly and easily check out multiple students from a session at once. You can easily locate this button within the Action menu, where it is located alongside the "Send Communication" and "Add Students" buttons.
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In order to complete the Student Check Out process, it is essential that you select a student before clicking the Student Check Out button. This will display the Student Check Out form, which allows you to finalize the check out process for the selected student. Please take care to ensure that the correct student is selected before proceeding with the check out process.
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Please enter the location of the assets in the "Checking Out To" field. This location should be within the same school and session. Also, it is mandatory to provide this information.
In the "Location Manager Message" field, you can add any relevant reason or message and then click on the "Save" button.
After you have saved the student check-out, their attendance status will be updated to "Partial".
Log an Observation
The Log Observation button is a helpful feature that allows you to easily record an observation. You can locate this button in the action drop-down menu for quick access.
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Before you access the button, make sure to select a student first. You have the option to add multiple students when logging an observation. Afterwards, a Log an Observation will be displayed and fill in the necessary details.
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After filling out the form, click "Next" to proceed to the next window where the selected students' names will be displayed. You also have the option to add more students if needed by searching it in the search bar below and clicking the Add button found beside the student’s name.
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Afterwards, click Save to save the Observation record..
See/wiki/spaces/~641d437d407493675d47acc3/pages/235503644for the step-by-step process.
Student Check-out
This button is a convenient feature that enables you to quickly and easily check out multiple students from a session at once. You can easily locate this button within the Action menu, where it is located alongside the "Send Communication" and "Add Students" buttons.
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In order to complete the Student Check Out process, it is essential that you select a student before clicking the Student Check Out button. This will display the Student Check Out form, which allows you to finalize the check out process for the selected student. Please take care to ensure that the correct student is selected before proceeding with the check out process.
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Please enter the location of the assets in the "Checking Out To" field. This location should be within the same school and session. Also, it is mandatory to provide this information.
In the "Location Manager Message" field, you can add any relevant reason or message and then click on the "Save" button.
After you have saved the student check-out, their attendance status will be updated to "Partial".
Log an Observation
The Log Observation button is a helpful feature that allows you to easily record an observation. You can locate this button in the action drop-down menu for quick access. See Log an Observation in Mark Rollfor the step-by-step process.
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Submit Roll
As you are working through the mark roll process the session Mark Roll status will display rolls not submitted. When all students in the session are marked as present or absent, the submit roll button is enabled.
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If a session is associated with a particular bell time i.e. normal period, then that Bell time can be designated here. In the screenshot below, we can see the Bell Time displayed at the top of the page. You modify the bell time by clicking on the X and selecting from the dropdown options. The start and end time values will change accordingly. You can also remove the bell time by leaving the field blank; in this case you will need to manually set the start and end times.
- Verify above and make sure it works. You may not be able to edit the start and end time values on the details tab and we might need to modify this. AJ: we can modify the start and end values BUT it doesn’t hold the values once you Submit. It only holds them when clicking the pencil icon
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Typically sessions are associated with at least one staff member, though this is not compulsory. This list displays the staff member and their specified duration for the session. The Cover Type will be enabled if this has been applied, as will the primary staff member. If the staff member has been replaced then the Show as Cancelled is enabled.
Allows you to edit the row entry such as changing the session time, or making the staff member as primary. Please note if a staff member is already set as primary, this entry will be overridden
Allows you to replace the staff member. When you have selected the replacement and type of cover, the new staff member entry is displayed. The replaced staff member is marked as Show as Cancelled but the calendar entry is still displayed. If the replaced staff member was set to Primary, the replacing staff member will be set as Primary.
Allows you to delete the row entry. This removes the staff member record from the session and the calendar entry
Creates a new staff member entry
Displays the location details, and start and end time of the session
Allows you to edit the row entry. This icon works the same way for Resource entries
Allows you to delete the row entry. This icon works the same way for Resource entries
Creates a new resource.
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