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Let's look more closely at these two structures from a technical point of view.
Timetable
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Managed Externally equals true
In this situation Posi Ed is relinquishing control off the process of creating individual classes in (sessions) in the calendar.
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In many cases this will mean that there are no cohort schedule records visible for such cohorts, however daily uses can still perform a publish timetable process which will create these cohort schedule records. In this case, Posi Ed does not use these cohort schedule records to generate the timetable, however it does use them to display the students timetable component on the student account page. This is its only function in this situation.
Timetable
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Managed Externally equals false
In this mode the timetable of each cohort is defined through cohort session records. These can be either set up manually or created through your timetabling software. For example, by using Edval's publish timetable function.
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Each cohort schedule record looks something like this:
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Cohort Schedules
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Bell
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Time
This is a link to the bell time in timetable structure specified in the cohort. This bell time record will define a number of things including:
the period this class is in
the day in the week or two week cycle the class is in
start and end time of the period.
Start
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Date and
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End Date
These fields define the start and end dates of this cohort’s schedule. These values default to the start and end dates of the term of the cohort.
Start
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Time and End Time
These values define the start and end time of the class on a specific day. These default to the start time and end time of the Bell time record if one is specified, otherwise if no bell time is specified, then you can manually enter a start time and end time. This is particularly useful if the cohort schedule does not align with previously defined Bell time rules.
Primary
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Staff Member and Primary Location
These define the primary staff, member and location of this particular class. These are calculated by looking at the cohort schedule connection records and identifying the primary staff member and primary location respectively defined in this object. If no staff members and/or no location has been defined then the cohort schedule may not have a primary staff member or location.
The cohort schedule primary staff member and location is often used to calculate the default primary staff member and location off the cohort itself. The cohort schedule record that is used to define these defaults is picked at random as there is no other way to calculate reliably these values at the cohort level. The school should override these values at the cohort level if they are inaccurate.
Joint
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Session Type
This field allows you to specify this particular cohort schedule is for a joint class. There are two types of joint classes supported by Posi Ed.
Vertical Classess
A vertical joint class means that two or more cohorts have been aligned such that students can interact between either of the cohorts. For example a year 11 and 12 arts class might be aligned such that advanced Year 11 students might take part in the year 12 class and less advanced Year 12 students might remain with the year 11 class.
In this situation the two or more classes will still operate independently, however students may be moved between classes as required. All students from all cohorts included in this structure will be included in each of the mark roll lists so that they can be included in the mark roll regardless of which class they attend.
Composite
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Classes
A composite class is where two or more cohorts join together in a single class often with combined teaching staff and sometimes with multiple locations included. For example, two maths math classes might be combined in one on each Monday’s class in a specific double classroom with both teachers present.
If either of these joint Session types are selected then the operator will need to also provide a reference to the master class. In these situations if two or more classes are taking part in either type of joint programmeprogram, then any class can be allocated as the master class, and this class will assume certain priorities in the calendar generation and other processes.
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