Page Comparison

Ticket

Object

Automation

Trigger Condition

DML

Cohort: Create a Record-Triggered Flow

https://alphasys.atlassian.net/browse/E2-267

Cohort Automation Update

https://alphasys.atlassian.net/browse/E2-1457

Cohort

Record Triggered flow

(before create/update)

• If Subject Offering != null AND

• If Timetable Structure = null

• If Timetable Term = null

• If Department = null

• If Primary Grade Level = null

• If Cohort Type = null

• If Mark Roll = null

• If Description = null

• If Timetable != null AND

• If Start Date = null

• If End Date = null

• If Cohort Number = null

• If Primary Location = null

• If Primary Staff Member = null

• If Cohort Size = null

• If Capactity = null

• Timetable Structure = Subject Offering’s Timetable Structure

• Timetable Term = Subject Offering’s Timetable Term

• Department = Subject Offering’s Department

• Primary Grade Level = Subject Offering’s Grade Levels (take 1st value of multipicklist)

• Cohort Type = Subject Offering’s Subject Type

• Mark Roll = Subject Offering’s Mark Roll

• Description = Subject Offering’s Description else Name

• Start Date = Timetable’s Start Date

• End Date = Timetable’s End Date

• Cohort Number = number or value at the end of the Cohort Name

• Primary Location =  child Cohort Schedule > Primary Location (first value found)

• Primary Staff = child Cohort Schedule > Primary Staff Member (first value found)

• Cohort Size = count of the Cohort Member records that have a Record Type of Students and a Status of Current.

• Capacity = Primary Location’s Capacity

Cohort Member: Create a Record-Triggered Flow

https://alphasys.atlassian.net/browse/E2-272

Cohort Member

Record Triggered flow

(before create/update)

• If Start Date = null

• If End Date = null

• Start Date = Cohort’s Start Date

• End Date = Cohort’s End Date

Cohort Schedule: Create a record-triggered Flow

https://alphasys.atlassian.net/browse/E2-268

Cohort Schedule Automation Update (Bell Time)

https://alphasys.atlassian.net/browse/E2-2523

Cohort Schedule

Record Triggered flow

(before create/update)

• If Bell Time != null AND

• If Start Time = null

• If End Time = null

• If Start Date = null

• If End Date = null

• Start Time = Bell Time’s Start Time

• End Time = Bell Time’s End Time

• Start Date = Cohort’s Start Date

• End Date = Cohort’s End Date

• Day = Bell Time’s Day

• Week = Bell Time’s Week

• Period = Bell Time’s Period

Cohort Schedule Connection - Start Time and End Time Defaults

https://alphasys.atlassian.net/browse/E2-336

Cohort Schedule Connection

Record Triggered flow (after insert/update)

• If Start Time = null

• If End Time = null

• Start Time = Cohort Schedule’s Start Time

• End Time = Cohort Schedule’s End Time

Cohort Schedule Connection

https://alphasys.atlassian.net/browse/E2-245

Cohort Schedule Connection

Record Triggered flow (before create/update)

• If Start Date = null

• If End Date = null

• Start Date= Cohort Schedule’s Start Date

• End Date = Cohort Schedule’s End Date

Subject Offering: Create a record-triggered flow

https://alphasys.atlassian.net/browse/E2-273

Subject Offering Update

https://alphasys.atlassian.net/browse/E2-1458

Subject Offering

Record Triggered flow

(before create/update)

• If Subject != null AND

• If Department = null

• If Educational Institution = null

• If Grade Levels = null

• If Mark Roll = null

• If Description = null

• If Timetable Structure != null

• Department = Subject’s Department

• Educational Institution = Subject’s Educational Institution

• Grade Levels = Subject’s Grade Levels

• Mark Roll = Subject’s Mark Roll

• Description = Subject’s Description, else Subject Offering Name

• If true, Name = (Subject) Subject Id + (Timetable Structure) Academic Year

  • example: 08MAT 2023

• If false, Name =(Subject) Subject Id