This document describes the Mark Roll process of a Single Period and Double Periods.
Mark Roll Tab
The session window is most likely the primary section of PosiEd that teachers will interact with. From this one window, a teacher can perform a variety of in-class and class management functions, including:
marking the roleroll
checking students in and out
viewing student details (including previous, future and conflicting attendance)
sending communications to students or their carers and much more.
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This is a list of all students enrolled in this session. If this is a joint session (a composite or vertical class), all students from each cohort are listed. If the Mark Roll Sort by Last Name is ticked in the PosiEd Settings, then the student’s name is sorted alphabetically by Last Name; otherwise, if it is unticked, then the student’s name is sorted alphabetically by First Name.
Each student account has an optional student flag icon that can be used by the school to signify certain criteria such as medical alerts. If such an icon is recorded against the student's account then it will be displayed here. The particular icons and the nature of their alerts are up to the school.
If the student has a possible conflict or absence recorded against them in the calendar, then a question mark icon will be displayed to signify this. You can see details of the nature of the conflict by opening the student’s accordion section. See Section 9.
Wellbeing icon, this icon will display if the student has Wellbeing Observation record with a Status of Current, Show Flag is tick (TRUE) and the current date falls between the Start Date and End Date.
Student Attribute Flag, this flag will display if the student has a Student Attribute record, with Status of Current and the Show Flag is tick (TRUE).
Ticking this box will set the default attendance status for all students in the session. Usually, the default attendance status is Present, however, if the student has been marked as Expected Absent or Expected Event then Absent or Event statuses might be set instead. If any previous attendance status has manually been set for a student then these will remain untouched. Staff can override any attendance values set by this default process.
Each student's attendance status will generally default to unmarked and then can be set through a combination of the default attendance process or through manual updates of each attendance entry. A single click on this icon will set an unmarked student's status to Present, a second click or a double click will set it to Absent. If a student is marked as Present, and the student is subsequently checked out of the class
, their status will be changed to partial
. So too if the student is marked as
Absent and then is checked into the class. If you wish to see the meaning of the attendance icons and the values available, click on the Legend button. See Legend.
If this session is not the first period of a school day then this legend will display showing the student's attendance for each of the previous periods in that school day. The status of this section will be based on the Day Attendance - Session values.
Clicking this button next to a Student’s record will expand that student's records details via the accordion function. This will reveal the student's profile photo, the student's name with the ability to open the student account record directly, the cohort the student is in, the last known location, any location, conflicts with this, previous session and next session for the student. Other custom fields may also be displayed; see the accordion configuration documentation for further details. The edit check in/check out button allows the staff member to review any check-in or check-out transactions for that student during this session so that they can be modified. For example, if you checked a student out 10 minutes after they actually departed the class you can subsequently edit that checkout to adjust the time at which they left the class. See Student Accordion.
This column of buttons allows you to select all or any group of students in the class for further functions such as sending students or carer communications.
This indicator shows the number of students currently selected and the total number of students in the class.
When a student's attendance status is marked as Absent or Partially Present, and their latest recorded event is a check-out, it means that they were not present for the entire duration of the event. In this scenario, a "Check In" link is displayed, which allows you to update the student's attendance status to "Partial" (if it wasn't already). Once the "Check In" link is clicked, an event is created for the student with details based on the mapping is created for the student, which helps keep track of the student's attendance historyhistory. This link will only be displayed if the Session Date matches the current date; otherwise, it won't be displayed.
If a student has been checked out or in to a class, the last status (check in or check out) and the time at which this occurred will be displayed
This compact layout can be modified by a school to meet its own requirements and to display any critical information to staff members
The Edit Session button allows the staff member to make changes to staff member location or resource details for this session.
The Cancel Session button allows the staff member to cancel the session. Once the Session is cancelled the Roll Marking status is Cancelled and the Session Modification is set to Cancel.
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See/wiki/spaces/~641d437d407493675d47acc3/pages/235503644for the step-by-step process.
Student Check out
This button is a convenient feature that enables you to quickly and easily check out multiple students from a session at once. You can easily locate this button within the Action menu, where it is located alongside the "Send Communication" and "Add Students" buttonsthe step-by-step process.
Student Check out
This button is a convenient feature that enables you to quickly and easily check out multiple students from a session at once. You can easily locate this button within the Action menu, where it is located alongside the "Send Communication" and "Add Students" buttons.
This button is only enabled if the Session’s date matches the current date and the roll has not been submitted yet, otherwise, if the roll has already been submitted and the Session’s date doesn’t match the current date then the Student Check-out button is disabled.
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In order to complete the Student Check Out process, it is essential that you select a student before clicking the Student Check Out button. This will display the Student Check Out form, which allows you to finalize the check out process for the selected student. Please take care to ensure that the correct student is selected before proceeding with the check out process.
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You can use the Double Period as a simple and efficient way to mark attendance if you have two periods in a single session. Double Period compromises comprises two periods in a single subject. It has the same functionalities as Single Period.
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In the Session details of Double Period, it has if Multisession has a value indicating and Master Session is blank this indicates that the Session is the master or the initial period in a double or multiple period sequence. . A value in Master Session also indicates that this session is the child or the subsequent period in a double or multiple-period sequence.
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The Check In button will appear next to the two attendance marking buttons if the current time is within the Start Time/Start (time) AND End Time/End (time) of the session record of the first attendance marking button and the student's marking button is Absent or Partial (with Check Out as the final status). When Check-in is clicked,
The 1st attendance marking is updated to Partial
The Last Status of the student will be updated to Check in.
The Time is populated based on the time when the Check In button is clicked.
An Event (Check-In) record is created where it will be associated with the Session record of the 1st attendance marking button.
The Check In button will appear next to the two attendance marking buttons if the current time is within the Start Time/Start (time) AND End Time/End (time) of the session record of the second 2nd attendance marking button and the student's marking button is absent or partial (with Check Out as the final status). When Check-in is clicked,
The 2nd attendance marking button is updated to Partial
The Last Status of the student is Check In
The Time is populated based on the time when the Check In button is clicked
An Event (Check In) record is created where it will be associated with the Session record of the 2nd attendance marking button
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If a session is associated with a particular bell time i.e. normal period, then that Bell time can be designated here. In the screenshot below, we can see the Bell Time displayed at the top of the page. You modify the bell time by clicking on the X and selecting from the dropdown options. The start and end time values will change accordingly. You can also remove the bell time by leaving the field blank; in this case you will need to manually set the start and end times.
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start and end time values
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will change accordingly. You can also remove the bell time by leaving the field blank; in this case you will need to manually set the start and end times.
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Typically sessions are associated with at least one staff member, though this is not compulsory. This list displays the staff member and their specified duration for the session. The Cover Type will be enabled if this has been applied, as will the primary staff member. If the staff member has been replaced then the Show as Cancelled is enabled.
Allows you to edit the row entry such as changing the session time, or making the staff member as primary. Please note if a staff member is already set as primary, this entry will be overridden
Allows you to replace the staff member. When you have selected the replacement and type of cover, the new staff member entry is displayed. The replaced staff member is marked as Show as Cancelled but the calendar entry is still displayed. If the replaced staff member was set to Primary, the replacing staff member will be set as Primary.
Allows you to delete the row entry. This removes the staff member record from the session and the calendar entry
Creates a new staff member entry
Displays the location details, and start and end time of the session
Allows you to edit the row entry. This icon works the same way for Resource entries
Allows you to delete the row entry. This icon works the same way for Resource entries
Creates a new resource.
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