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The teacher can submit the roll and the session mark roll status is updated to completed Completed and the Submit Roll button changes to Edit Roll. The Mark Roll interface changes its function to checking in and out of students. To modify a submitted roll, select the Edit Roll button and resubmit.
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This tab layout can be customised to meet the school-specific requirements.
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Roll marking status
A value of required means that the Session mark roll process must be completed by the staff member. If it is not, then this Session will appear on today's unmarked rolls report, once the end time of this session has passed.
Once the mark roll status has been set to completecompletely, the roll marking status Roll Marking Status will be set to completedCompleted. If the roll marking status Roll Marking Status is optional, then the staff member may complete the mark roll process, however, even if it is not complete, it will not be included in today's unmarked rolls report. If the session has been cancelledcanceled, then the roll marking status will be set to Cancelled.
If Publish Daily Timetable/Daily Data (Session) has been republished and the mark roll is already executed and completed the Roll Marking Status field remains Completed.
Once the roll marking has been completed the number present and number absent will be updated automatically by the system and the role roll marking time will be set.
Compare Day Attendance
If the Compare with Day Attendance value is set for this session then each of the students attendance details will be compared against their Day Attendance statuses Statuses and any exceptions will be used to create alerts for the attendance officer. The Day Attendance Status will also be updated or checked and the mark roll complete process is executed and the student's Last Location is also updated.
The Compare with Day Attendance field can only be checked if the Roll Marking Status is set to REQUIRED.
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Bell Times
If a the session is associated with a particular bell time i.e. normal period, then that Bell time can be designated here. In the screenshot below, we can see the Bell Time displayed at the top of the page. You modify the bell time by clicking on the X and selecting from the dropdown options. The start and end time values will change accordingly. You can also remove the bell time by leaving the field blank; in this case you will need to manually set the start and end times.
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Typically sessions are associated with at least one staff member, though this is not compulsory. This list displays the staff member and their specified duration for the session. The Cover Type will be enabled if this has been applied, as will the primary staff member. If the staff member has been replaced then the Show as Cancelled is enabled.
Allows you to edit the row entry such as changing the session time, or making the staff member as primary. Please note if a staff member is already set as primary, this entry will be overridden
Allows you to replace the staff member. When you have selected the replacement and type of cover, the new staff member entry is displayed. The replaced staff member is marked as Show as Cancelled but the calendar entry is still displayed. If the replaced staff member was set to Primary, the replacing staff member will be set as Primary.
Allows you to delete the row entry. This removes the staff member record from the session and the calendar entry
Creates a new staff member entry
Displays the location details, and start and end time of the session
Allows you to edit the row entry. This icon works the same way for Resource entries
Allows you to delete the row entry. This icon works the same way for Resource entries
Creates a new resource.
Bell Time, the Start Time and End Time will be based on the Bell Times. If the Bell Time is empty, the Start Time and End Time values will be based on the Session’s Start and End Fields.
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