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Our system allows you to customize fields to meet your school's specific needs. Due to this flexibility, the layout may differ from the examples provided in this section. This section will describe the standard out-of-the-box layouts for . For details on any additional fields or components . Please please see your local System Administrator.
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The grade level of students this cohort is for. If the cohort supports multiple grade levels then generally any one of the grade levels can be used as the primary grade level. Note, all grade levels included should have the same Start and End time for the periods in which this Cohort runs. This field is critical to the generate calendar process as it is used to find the relevant entries in the Base Calendar object. This field is generally populated from the Form field in the LISS Publish Classes API.
Mark Roll
This fields field controls what value the Sessions Roll Marking Status field will be set to for any Sessions associated with this Cohort. If the school's Mark Roll Defaults value is set to Cohort then this value will default to the Subject Offerings Mark Role value. If this value is set to Required then all Session's Roll Marking Status will be set to Required, otherwise it will be set to Optional. If the school's Mark Role Roll Defaults value is set to Bell Time then this Cohort's Mark Roll value will default to Bell Time and the default state of the Roll Mark Status for all Sessions will depend upon the Mark Roll value in the associated Timetable Period record.
Include in Academic Reports
This field defaults to the corresponding Subject Offering and Subject object fields.
Description
Default description of Cohort eg. Maths 1. Defaults from Subject Offering. Flows up to Event.Session Student.Subject field.
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If unticked PosiEd is responsible for generating the calendar (creating Sessions from Cohort Schedules). If ticked and an external process or application such as Daily is responsible for this process and subsequence subsequent management and the Cohort Schedule object is only used superficially for the student Timetable display.
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Rotation value from LISS. See Publish Classes.
Academic Report
In the Academic Report section, the Academic Report Component Type and the Acamedic Report Sort Order should be populated if the Inlcude in Academic Report is ticked in the Cohort details. These fields are essential in creating an Academic Report.
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Academic Report Component Type
Defines which of the Academic Report Component Templates within the Academic Report Template should be used for this Cohort. Defaults from equivalent Subject Offering value.
Academic Report Sort Order
Defines the order of Academic Report Components within an Academic Report. The lowest values are first. Defaults from equivalent Subject Offering value.
Requirements Section
This section provides a detailed overview of the requirements specific to the Co-Curricular activities and the School Camp Cohort types. It outlines the necessary guidelines and criteria that need to be fulfilled to ensure successful participation in these programs. You only have to tick to set up requirements for the Cohort.
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Charge Fees
Indicates that in order for the Student to attend this Cohort, the Cohort Member. Fees Paid must be checked.
Payment Required Prior to Approval
Indicates that payment is required prior to approval for inclusion in the Cohort. This would cause a payment processing component to display on the Carer Approval component in the Carer Portal. Otherwise, payment might be processed later, for example, once they have sufficient numbers.
Requires Carer Approval
Indicates that in order for the Student to attend this Cohort, the Cohort Member.Carer Approval Status must be set to Approved.
Requires School Approval
Indicates that in order for the Student to attend this Cohort, the Cohort Member.School Approval Status must be set to Approved.
Adding students to a New Cohort
You can add students to a new Cohort either in the Cohort object or in the Account Listview.
In the Contacts tab of the system, you have the option to gather students into a new Cohort. To do this, simply click on the "Add to New Cohort" button. It's important to note that students with an " Empty, " " Former, " or " Cancelled " status cannot be included in the new cohort. Additionally, you will need to select the specific students you want to add before clicking the "Add to New Cohort" button.
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In the Account List view, you can add students to a new cohort by clicking the Add to New Cohort button. The process is the same as adding students to a new cohort in the Cohort object. Please note that students with an Empty, Former, or Cancelled status cannot be included in the new cohort. Additionally, you can only select Person Accounts in the Account List view; otherwise, an error message will be displayed and you will not be able to proceed.
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When you click "Add to New Cohort," you need to select a Cohort within the specific school. After selecting the Cohort, click "Proceed.”
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After the process, students selected from the previous Cohort will be added to the new Cohort.
You can communicate with parents, carers, or students by clicking the Send Comms button. You have a few options when it comes to sending communications. You have the option of communicating via SMS or Email. Select students first before clicking the button otherwise, you can't proceed with the process.
See this link for the Send Communications reference guide.
https://posimente.atlassian.net/wiki/x/HIAJDg
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