The Day Attendance feature is designed to provide attendance officers with all the necessary tools they need to manage attendance in one convenient location. This feature can be accessed by opening the Posi Attendance app and selecting the Day Attendance tab.
This screen has three major sections,
On the left are a series of Filter criteria which are used to locate student records that meet the specified criteria.
School criteria:
To simplify school searching, create an Employee Role for each school, enabling easy selection of the desired school.
When creating an Employee Role, ensure that you select 'PosiEd Validation' as the designated User. Then, you need to input the name of the school you wish to add as an option in the school search bar. By doing so, the school will be included in the list of searchable options available for users.
The central portion of the screen is dedicated to presenting the records that have been filtered based on the set criteria.
Located in the upper right-hand corner of the screen, there are a variety of useful functions that users can utilise to complete specific tasks. For instance, one can easily send communications to the student's carer or create Absence Submissions with just a few clicks. These features provide a convenient and efficient way to manage important tasks.
Let's start by reviewing the filter criteria.
The first filter criterion that is mandatory is the School. To select a school, click on the School field, and a list of schools that you have access to will appear. You can select one or more schools from this field. Please note that you can only search for schools that the user has created in the Employee Role.
When creating an Employee Role, select the designated User in your org. Then, you need to input the name of the school you wish to add as an option in the school search bar. By doing so, the school will be included in the list of searchable options available for users.
Please note that in the majority of cases, the PosiEd platform is used to manage only one school. When a user logs in, a default school is automatically selected for them. It's essential to understand that no searches will be performed until a school is chosen.
The Date field allows you to specify which day you want to look at. The Day Attendance function operates by searching for the Day Attendance records for all school students on the selected date by default, the date will be today however, you can look at other days by changing the date selection
The other search fields Year Group, Attendance Status, Exception Status, and Explanation Code all default to including all records.
The student’s name will be displayed if there is a Start Date and End Date, or if today's date falls within the Start Date and End Date of the student; otherwise, it won't display.
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The Create Absence Submission and Send Communication both can be bulk-created by selecting multiple students first before clicking the button.
Send Communication
You can communicate with parents, carers, or students by using this button. You have a few options when it comes to sending communications. You have the option of communicating via SMS or Email. Additionally, you have choices about who you communicate with. Options regarding the subject matter of the message are also available.
There are available Email and SMS Templates that are provided for sending messages depending on the subject matter that you choose.
Once a template has been selected, it will show up in the message box automatically. Click Send, and the recipient of the SMS or email will receive the message.
Merged Fields for Send Comms
PosiEd offers integrated merge fields designed specifically for Email and SMS templates that automatically set in your message when the referenced field is called, making it simple to send messages via SMS or Email.
{{{currentTime}}}
{{{Student.FirstName}}}
{{{Student.FullName}}}
{{{Carer.FirstName}}}
Email Template
SMS Template
Create Absence Submission
This button is used for creating or submitting absence submissions.
