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This functionality enables automatic reconciliation of the bank statement line by simply clicking the “Automatic Reconciliation” button in the Bank Statement record. You can only reconcile the bank statement if its status is Unreconciled.

Stripe Payout

When reconciling donations with a Stripe Payout as the payment method, ensure that the Amount field value in each Bank Statement Line matches the Payment Amount field value in each Gateway Settlement, and that the Date field value in each Bank Statement Line matches the Reconciliation Date field value in each Gateway Settlement.

When reconciling Bank Statement Line records via the Automatic Reconciliation button on the Bank Statement record, the Bank Statement Line records under the Bank Statement record will be reconciled

Each Bank Statement Line record will be matched to a Gateway Settlement record where:

  • Gateway Settlement’s Reconciliation Date (date) = Bank Statement Line’s Settlement Date

  • Gateway Settlement’s Payout Amount = Bank Statement Line’s Amount

>>>>> Insert SS

Once a matched Gateway Settlement record is found,

  • The Gateway Settlement record is updated where:

    • Bank Statement Line = equivalent Bank Statement Line record

    • Bank Reconciliation Status = Reconciled

    • Settlement Date = Bank Statement Line’s Settlement Date

    • Receiving Bank Account = equivalent Bank Statement LineBank StatementBank Account

>>>>> Insert SS

  • All of the Gateway Transaction records linked to the Gateway Settlement record are updated where:

    • Bank Statement Line = equivalent Bank Statement Line record

    • Bank Reconciliation Status = Reconciled

    • Settlement Date = Bank Statement Line’s Settlement Date

    • Receiving Bank Account = equivalent Bank Statement LineBank StatementBank Account

>>>>> Insert SS

  • If the Gateway Transaction record has Gift Transaction, the Gateway Transaction’s Gift Transaction record is updated where:

    • Bank Statement Line = equivalent Bank Statement Line record

    • Bank Reconciliation Status = Reconciled

    • Settlement Date = Bank Statement Line’s Settlement Date

    • Receiving Bank Account = equivalent Bank Statement LineBank StatementBank Account

>>>>> Insert SS

  • If the Gateway Transaction record has Gift Refund, the Gateway Transaction’s Gift Refund record is updated where:

    • Bank Statement Line = equivalent Bank Statement Line record

    • Bank Reconciliation Status = Reconciled

    • Settlement Date = Bank Statement Line’s Settlement Date

    • Refunding Bank Account = equivalent Bank Statement LineBank StatementBank Account

>>>>> Insert SS

  • The Bank Statement Line record is updated where:

    • Reconciliation Status = Reconciled

>>>>> Insert SS

Once the reconciliation process is done a PosiPay log is created where,

  • Source = Bank Reconciliation

  • Details = Here is the list of Bank Statement Line records under the Bank Statement + (<Bank Statement record ID>) + record that have been reconciled: + <Bank Statement Line record IDs where Reconciliation Status = Reconciled> +.

  • Type = Information

If all of the Bank Statement Line records linked to the Bank Statement record has a Reconciliation Status = Reconciled OR Excluded,

  • The Bank Statement record is updated where:

    • Status = Reconciled

    • Date Reconciled = date today

  • A PosiPay Log record is created where:

    • Source = Bank Reconciliation

    • Details = The Bank Statement + (<Bank Statement record ID>) + record has been reconciled.

    • Type = Information

  • If one or more Bank Statement Line records linked to the Bank Statement record have a Reconciliation Status that is not set to Reconciled or Excluded, the Bank Statement record will not be reconciled.

>>>>> Insert SS

Donation with Cash and Check Payment Method Combination

In reconciling Bank Statement Lines for both Cash and Check payment methods, ensure that each Bank Statement Line’s Amount value matches each Bank Deposit Batch’s Total Transaction Amount value.

To reconcile automatically just click the Automatic Reconciliation in Bank Statement.

image-20240814-063714.png

When the Bank Statement Line is reconciled, each Bank Statement Line record will be matched to a Bank Deposit Batch record, the Bank Deposit Batch’s Total Transaction Amount should have the same value as the Bank Statement Line’s Amount.

image-20240814-064840.pngimage-20240814-064805.png

Once a matched Bank Deposit Batch record is found the following records are updated.

Gift Transaction

  • The Bank Statement Line is populated with the Bank Statement Record.

  • The Bank Reconciliation Status is updated to Reconcile.

  • Settlement Date displays the Settlement Date of the Bank Statement Line

  • Receiving Bank Account displays the Bank Account linked to the Bank Statement Line in the Bank Statement.

image-20240814-070302.png

Bank Deposit Batch

  • The Bank Statement Line is populated with the Bank Statement Line record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • Settlement Date populated with the Bank Statement Line’s Settlement Date.

  • Receiving Bank Account displays the Bank Account linked to the Bank Statement Line in the Bank Statement.

image-20240814-070834.png

Bank Statement Line

  • The Bank Statement Line Reconciliation Status is Reconciled.

image-20240814-071113.png

After the reconciliation process of Bank Statement Line records, a PosiPay Log is created with the following details.

image-20240814-071848.png

The Bank Statement Line records linked to the Bank Statement record have a Reconciliation Status as Reconciled OR Excluded and a PosiPay Log is also created.

image-20240814-072724.png

Cash lumped together

Please remember the following: “Multiple Bank Deposit Batch records are created with only Gift Transaction records where the Payment Method is Cash. Create a Bank Statement and generate Bank Statement Line records under the Bank Statement. Ensure that the Amount field value of each Bank Statement Line matches the Total Transaction Amount field value of each Bank Deposit Batch.”

When reconciling Bank Statements Line records via the Automatic Reconciliation button on the Bank Statement record, the Bank Statement Line records under the Bank Statement record will be reconciled and will be matched with to Bank Deposit Batch where:

  • Bank Deposit Batch’s Total Transaction Amount matched with Bank Statement Line’s Amount.

Once a matched Bank Deposit Batch is matched the Gift Transaction and Bank Deposit Batch records are updated and the Batch Statement Line Reconciliation Status is updated to Reconciled.

  • The Bank Statement Line is equivalent to the Bank Statement Line record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • Settlement Date displays the Settlement Date of the Bank Statement Line.

  • Receiving Bank Account displays the Bank Account linked to the Bank Statement Line in the Bank Statement.

Gift Transaction

image-20240815-080211.png

Bank Deposit Batch

image-20240815-080611.png

Bank Statement Line

image-20240815-080855.png

After the reconciliation process of Bank Statement Line records, a PosiPay Log is created.

image-20240815-081323.png

Check Lumped together

To proceed in Bank Reconciliation make sure that multiple Bank Deposit Batch has been created where the Payment Method is Check. Create a Bank Statement and create Bank Statement Lines records under this record you’ve just created. Make sure that each Bank Statement Line’s Amount field value matches each Bank Deposit Batch’s Total Transaction Amount field value.

image-20240816-025137.pngimage-20240816-025048.png

When reconciling the Bank Statement Line, its record is reconciled and each record matched the Bank Deposit Batch record where:

  • Bank Deposit Batch’s Total Transaction Amount is equal to the Bank Statement Line’s Amount.

Once a matched Bank Deposit Batch record is found, all of the Gift Transactions and the Bank Deposit Batch records are updated. The following fields for the Gift Transaction and Bank Deposit Batch have been updated.

  • The Bank Statement Line is equivalent to the Bank Statement Line record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • Settlement Date displays the Settlement Date of the Bank Statement Line.

  • Receiving Bank Account displays the Bank Account linked to the Bank Statement Line in the Bank Statement.

Gift Transaction

image-20240816-031254.png

Bank Deposit Batch

image-20240816-031144.png

The Bank Statement Line Reconciliation Status is also updated to Reconciled.

image-20240816-032117.png

After the reconciliation process of Bank Statement Line records, a PosiPay Log is created with the following details:

image-20240816-033427.png

If all Bank Statement Line records linked to the Bank Statement record have a Reconciliation Status of Reconciled or Excluded, the Bank Statement is updated to Reconciled, and a PosiPay Log is created.

image-20240816-034704.png

If one of the Bank Statement Line Reconciliation Status is not Reconciled or Excluded, the Bank Statement will not be reconciled and a PosiPay Log is created.

Cash lump sum in mixed transaction

To proceed in Bank Reconciliation make sure that multiple Bank Deposit Batch has been created where the Payment Method is Check and Cash. Create a Bank Statement and create Bank Statement Lines records under this record you’ve just created. Make sure that each Bank Statement Line’s Amount field value matches each Bank Deposit Batch’s Total Transaction Amount field value.

image-20240816-071725.pngimage-20240816-071653.png

When reconciling the Bank Statement Line, its record is reconciled and each record matched the Bank Deposit Batch record where:

  • Bank Deposit Batch’s Total Transaction Amount is equal to the Bank Statement Line’s Amount.

Once a matched Bank Deposit Batch record is found, all of the Gift Transactions and the Bank Deposit Batch records are updated. The following fields for the Gift Transaction and Bank Deposit Batch have been updated.

  • The Bank Statement Line is equivalent to the Bank Statement Line record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • Settlement Date displays the Settlement Date of the Bank Statement Line.

  • Receiving Bank Account displays the Bank Account linked to the Bank Statement Line in the Bank Statement.

Cash lump sum in mixed transaction

To proceed in Bank Reconciliation make sure that multiple Bank Deposit Batch has been created where the Payment Method is Cash and Check. Create a Bank Statement and create Bank Statement Lines records under this record you’ve just created. Ensure that each Bank Statement Line’s Amount field value matches each Bank Deposit Batch’s Total Cash Amount field value.

>> INSERT SS 1:10

Once a matched Bank Deposit Batch record is found, all of the Gift Transaction with Cash as Payment Method linked to it are updated.

  • The Bank Statement Line value is equivalent to the Bank Statement record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • The Settlement Date displays the same date as the Bank Statement Line’s Settlement Date.

  • The Receiving Bank Account displays the same Bank Account linked to the Bank Statement Line in the Bank Statement.

  • >> INSERT SS 1:10

If all of the Gift Transaction records linked to the Bank Deposit Batch record have a Bank Reconciliation Status of Reconciled, the Bank Deposit Batch record is updated.

  • The Bank Statement Line value is equivalent to the Bank Statement record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • The Settlement Date displays the same date as the Bank Statement Line’s Settlement Date.

  • The Receiving Bank Account displays the same Bank Account linked to the Bank Statement Line in the Bank Statement.

>> INSERT SS

If the Bank Deposit Batch’s Bank Reconciliation Status is Reconciled, then the Bank Statement Line Reconciliation Status is updated to Reconciled.

>> INSERT SS

After the reconciliation process of Bank Statement Line records, a PosiPay Log is created with the following details:

>> INSERT SS

If all of the Bank Statement Line records linked to the Bank Statement record has a Reconciliation Status is Reconciled or Excluded, the Bank Statement is updated and a PosiPay Log is created.

>> INSERT SS “Bank Statement“

>> INSERT SS “ PosiPay Log“

If one of the Bank Statement Line Reconciliation Status is not Reconciled or Excluded, the Bank Statement will not be reconciled and a PosiPay Log is created.

Check lump sum in mixed transaction

To proceed in Bank Reconciliation make sure that multiple Bank Deposit Batch has been created where the Payment Method is Cash and Check. Create a Bank Statement and create Bank Statement Lines records under this record you’ve just created. Make sure that each Bank Statement Line’s Amount field value matches each Bank Deposit Batch’s Total Check Amount field value.

>> INSERT SS

When reconciling the Bank Statement Line, its record is reconciled and each record matched the Bank Deposit Batch record where:

  • Bank Deposit Batch’s Total Check Amount is equal to the Bank Statement Line’s Amount.

Once a matched Bank Deposit Batch record is found, all of the Gift Transaction with Check as Payment Method linked to it are updated.

  • The Bank Statement Line value is equivalent to the Bank Statement record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • The Settlement Date displays the same date as the Bank Statement Line’s Settlement Date.

  • The Receiving Bank Account displays the same Bank Account linked to the Bank Statement Line in the Bank Statement.

If all of the Gift Transaction records linked to the Bank Deposit Batch record have a Bank Reconciliation Status of Reconciled, the Bank Deposit Batch record is updated.

  • The Bank Statement Line value is equivalent to the Bank Statement record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • The Settlement Date displays the same date as the Bank Statement Line’s Settlement Date.

  • The Receiving Bank Account displays the same Bank Account linked to the Bank Statement Line in the Bank Statement.

>> INSERT SS

If the Bank Deposit Batch’s Bank Reconciliation Status is Reconciled, then the Bank Statement Line Reconciliation Status is updated to Reconciled.

>> INSERT SS

After the reconciliation process of Bank Statement Line records, a PosiPay Log is created with the following details:

>> INSERT SS

If all of the Bank Statement Line records linked to the Bank Statement record has a Reconciliation Status is Reconciled or Excluded, the Bank Statement is updated and a PosiPay Log is created.

>> INSERT SS “Bank Statement“

>> INSERT SS “ PosiPay Log“

If one of the Bank Statement Line Reconciliation Status is not Reconciled or Excluded, the Bank Statement will not be reconciled and a PosiPay Log is created.

Individual check

To proceed in Bank Reconciliation make sure that multiple Gift Transaction records that have been created have Check as the Payment Method and the Payment Identifier check number, and should be linked to Bank Deposit Batch.

Create a Bank Statement and create Bank Statement Lines records under this record you’ve just created. Make sure that each Bank Statement Line’s Transaction Reference field value matches each Gift Transaction’s Payment Identifier field value.

When reconciling the Bank Statement Line, its record is reconciled and each record matched to Gift Transaction

When reconciling Bank Statement Line records via the Automatic Reconciliation button on the Bank Statement records will be matched to a Gift Transaction where:

  • The Gift Transaction Payment Identifier has a value equivalent to the Bank Statement Line’s Transaction Reference, otherwise, Gift Transaction’s Payment Identifier contains Bank Statement Line’s Transaction Reference.

Once a matched Gift Transaction record is found, the Gift transaction is updated.

  • The Bank Statement Line value is equivalent to the Bank Statement record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • The Settlement Date displays the same date as the Bank Statement Line’s Settlement Date.

  • The Receiving Bank Account displays the same Bank Account linked to the Bank Statement Line in the Bank Statement.

On the Gift Transaction’s Bank Deposit Batch record, if all of the Gift Transaction records linked to the Bank Deposit Batch record have a Bank Reconciliation Status of Reconciled, the Bank Deposit Batch is updated.

  • The Bank Statement Line value is equivalent to the Bank Statement record.

  • The Bank Reconciliation Status is updated to Reconciled.

  • The Settlement Date displays the same date as the Bank Statement Line’s Settlement Date.

  • The Receiving Bank Account displays the same Bank Account linked to the Bank Statement Line in the Bank Statement.

If the Bank Deposit Batch’s Bank Reconciliation Status is Reconciled, then the Bank Statement Line Reconciliation Status is updated to Reconciled.

>> INSERT SS

After the reconciliation process of Bank Statement Line records, a PosiPay Log is created with the following details:

>> INSERT SS

If all of the Bank Statement Line records linked to the Bank Statement record has a Reconciliation Status is Reconciled or Excluded, the Bank Statement is updated and a PosiPay Log is created.

>> INSERT SS “Bank Statement“

>> INSERT SS “ PosiPay Log“

If one of the Bank Statement Line Reconciliation Status is not Reconciled or Excluded, the Bank Statement will not be reconciled and a PosiPay Log is created.

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