An Assessment Group is where you complete a list of all components used in the Assessment Group. Not all components will be used on every Assessment, and this is specified when you’re entering the ‘out of’ values. To add a component, you can access a look-up to the Assessment Group Component object on the Related tab.

Creating Assessment Group

In creating an Assessment follow the following steps,

• Go to the Assessment Group object.

• Click the New button.

• Fill in the necessary details

  • Assessment Group Name - the name of the assessment group.

  • Group Type - the type of assessment group.

    

  • Status - upon creating the status default to Setup

  • Description - Description of the Assessment Group. Used by Staff to differentiate similarly named AGs. 

  • Grade Scale - The grade List is to be used for the final result of this Assessment Group. 

  • Weighted Result Out of

  • Weighted Result Grade List

• After filling in, click Save.

Out of and Weighting Section

In the table, all related Assessment Group Components and the Assessment records of the current Assessment Group will be retrieved and displayed. Assessment Group Components are displayed as row headers and the Assessments are displayed as column headers.

In each cell on the table, all Assessment Component records are connected to both an Assessment record and an Assessment Group Component record.

Out of

In the Out of and Weighting section, if the Show Weightings toggle button is off the header name will display Components and Assessment Out Of.

All related Assessment Group Components and the Assessment records of the current Assessment Group will be retrieved and displayed. Assessment Group Components are displayed as row headers.

The assessment is displayed as column headers.

All Assessment Component records are connected to both an Assessment record and an Assessment Group Component record for every cell in the table.

The Assessment Component Out of is where you can specify the ‘out of’ values for each assessment component used for each assessment.

• It is mapped and displayed in a cell where it is aligned to the following, the row header is the Assessment Group Component (e.g. Composition, Structure, etc.) and the column header is the Assessment Component’s Assessment (e.g. Task 1, Task 2, etc.).

• All cells are editable where you can provide a value.

• If a cell is empty, the component is not used on the Assessment.

On the Assessment Result Out Of:

• For each column, all cells under a column will be summed up and the total will display to the cell aligned to Assessment Result Out Of

• The equivalent Assessment record of the column will be updated where:

  • Out Of = Assessment Result Out Of

• Every time a cell is populated/updated, the Assessment Result Out Of will be auto-calculated

• When the page loads, the Assessment Result Out Of will be auto-calculated based on the available data from the table.

Weightings

In the Out of and Weighting section, if the Show Weightings toggle button is on the header name will display Components and Assessment Weighting.

On the Assessment Weightings, this is where the user specifies the “weighting” values of each of the Assessment Components used.

When populating a cell,

•  If the column has NO Assessment Component values, the cell is not editable. You cannot provide a value and the background colour of the cell will be grey indicating the cell is read-only.

• If the cell has an equivalent Assessment Component record and the weighting field is empty or not empty, you can edit and update a value in the cell. When the cell is updated, the equivalent Assessment Component record will be automatically updated.

• For each column, all cells under a column will be summed up and the total will display to the cell aligned to Assessment Weightings. Every time a cell is populated/updated, the Assessment Weightings will be auto-calculated.

On the Assessment Weightings:

• For each column, all cells under a column will be summed up and the total will display to the cell aligned to Assessment Weighting. Every time a cell is populated/updated, the Assessment Weightings will be auto-calculated.

On the Component Weightings:

• For each row, all cells under a row will be summed up and the total will display to the cell aligned to Component Weightings. Every time a cell is populated/updated the Components Weightings will be auto-calculated.

• All cells under the Component Weightings will be summed up and the total will display as the overall total.

Assessment Group Progressive Steps

The Assessment Group follows a series of distinct stages to effectively monitor and evaluate its progress. Each stage is designed to provide insights and ensure that the group's objectives are met systematically.

Setup
At this stage, you should set up the necessary details. You should not be able to progress the Status to Draft unless all the necessary details have been specified. These include the Group Type, Description Grade Scale, etc. continue to expand on this list.

The user must either not select the Use Components checkbox in which case once the Status progresses to Draft, a default component called Results will automatically be created or the operator must specify at least one component, or the operator must specify at least one Assessment and one Cohort

Draft

At this stage, when the Status is progressed to Draft a Cohort Assessment record should be created for each Assessment/Assessment Group Cohort combination and all the necessary details have been specified. These include the Group Type, Description Grade Scale, etc.

The operator will not be able to add or delete Assessments, Cohorts Assessments, or Group Components. If they wish to modify these tables, they should set the status back to SetUp and then the Cohort Assessments and other processes should execute once again when the operator advances the Status back to Draft. This includes updating the default due date of assessments and removing or adding Cohort Assessments as necessary. 

Open

Once the Assessment Group Status progresses to Open, the Status for each Assessment can now be progressed to Open. If the Status of the Assessment Group is Setup or Draft Assessments can not be set to Open, or any other status other than Setup.

The Status of the Assessment Group cannot be progressed from Open to Completed if the Status for any of the Assessments has not been progressed to Completed, Locked, or Approved.

Once the Status of the Assessment Group has been updated to Open you should not be able to edit the Group Type, Grade Scale, Weighted Results Out of, Weighted Result Grade list, Use Components or Out Of, and weighting values without setting the Status back to the appropriate Setup or Draft.

Completed

The Status of the Assessment Group cannot be progressed from Open to Completed if the Status for any of the Assessments has not been progressed to Completed, Locked, or Approved.

Locked

If the Status of the Assessment Group is updated to Locked, it should update the Status of all Assessments to Locked and this in turn should update the status of all Assessment Results to locked.

Staff can unlock, either an Individual Assessment or Assessment Results make modifications and then reset the status back to Locked. However, this should trigger re-execution of ranking calculations etc. and it should be with the operators’ discretion and responsibility.

Create Cohort Assessment

This button allows you to create Cohort Assessments for each Assessment - Cohort (from Assessment Group Cohort) combination under it.

When clicked, Cohort Assessments are created (if not yet existing) for each Assessment - Cohort (from Assessment Group Cohort) combination under it.