Generating Bank Slip - PosiGive
Generating bank slips follows a step-by-step process and is only applicable to Gift Transactions involving cash and cheque payments. These transactions are added to the Bank Deposit Batch to facilitate the creation of the bank slip.
The Bank Deposit Batch plays a critical role in managing the creation of bank deposit slips for cash and cheque transactions, which are intended to be deposited into the designated bank account within your organization. It ensures that all relevant transaction data is compiled for proper reconciliation and deposit processing.
Creating a Bank Deposit Batch
There are ways to create a Bank Deposit Batch. You can create it manually in the Bank Deposit batch list view by clicking the New button. Afterwards, you have to fill in the necessary details and click Save to create the batch.
You can also create a new batch along the process of adding the Gift Transaction. See the Adding Gift Transactions records to a new or existing Bank Deposit Bacth record section documentation.
Adding Records to a new or existing Bank Deposit Batch record
In the Gift Transaction listview, select multiple Gift Transaction records with cash and cheque transactions and click the Add to Bank Deposit Batch button. The Bank Deposit Batch will only include Gift Transactions with cash or check transactions that are paid and have an empty Bank Deposit Batch field.
On the Add to Bank Deposit Batch page, you can choose which items to add to the Bank Deposit Batch. You can either select individual items or choose to add all items from the Gift Transaction.
You will also need to specify whether you want to add the items to a new Bank Deposit Batch or an existing one.
If Create a New Bank Deposit Batch is selected, a Bank Account field will appear where you can enter the designated bank. Once the process is complete, a new Bank Deposit Batch will be automatically created.
If Select an Existing Bank Deposit Batch is chosen, a search bar will display, allowing you to search and select the existing Bank Deposit Batch where you wish to add the Gift Transactions. Once the process is complete the Gift Transactions will be added to that selected Bank Deposit Batch.
After following and inputting the necessary information click OK and a message will display confirming the number of Gift transactions selected and an update message.
A Bank Deposit Batch will be created or updated after adding the Gift Transaction with the following details.
Total Cash Amount: This is the overall total of the Original Amount from all Gift Transaction records where the Payment Method is Cash, linked to the Bank Deposit Batch record.
Total Check Amount: This is the overall total of the Original Amount from all Gift Transaction records where the Payment Method is Check, linked to the Bank Deposit Batch record.
Total Transaction Amount: This is the sum of the Total Cash Amount and Total Check Amount, which will be auto-calculated based on the values above.
Generate Bank Deposit Slip
A Bank Deposit Slip will only be generated if the Batch Status is Open and no Salesforce file is attached to the record.
When Generate Bank Slip is clicked on a Batch Deposit Batch, a message will show that the generation is in progress and the Batch Status is updated to Processing.
When the bank slip generation is done and successful, the Batch Status will be updated to Generated. The When Generated field is set to the current date/time. A PDF file is also generated based on the Bank Deposit Batch. The related Gift Transactions are linked to the Bank Deposit Batch record too.
If the process is Unsuccessful, the Batch Status is updated to Failed, and check the status message to why the bank slip is not generated.