A Cohort represents a group of students studying the same subject. This includes students from multiple grade levels.
The Subject and Subject Offering Salesforce objects also include a multi-select pick list for choosing multiple grade levels. This is how Cohort, Subject, and Subject offering work together.
Our system allows you to customize fields to meet your school's specific needs. Due to this flexibility, the layout may differ from the examples provided in this section. This section will describe the standard out-of-the-box layouts for details on any additional fields or components. Please see your local System Administrator.
Cohort Name
This is the code for the cohort. Normally this is a class ID eg. 08MAT 1. Refer to ClassCode in LISS Publish Classes.
Cohort Number
This field displays the class number of this cohort within the subject offering.
For example, 08MAT 1 is Class Number 1.
Cohort Type
The type of class. Populated by Publish Classes Type value. Note in LISS an empty value is used to signify a normal class. PosiEd translates this to a Cohort Type of academic.
Primary Staff Member
The primary staff member for classes of this cohort. If the cohort uses various staff members these can be set at either the Cohort Schedule or the Session levels. If not specified it may default to the Primary Staff Member of one of the Cohort Schedule records.
Primary Location
The primary location for classes of this cohort. If the cohort uses various locations these can be set at either the Cohort Schedule or the Session levels. If not specified it may default to the Primary Location of one of the Cohort Schedule records.
Primary Grade Level
The grade level of students this cohort is for. If the cohort supports multiple grade levels then generally any one of the grade levels can be used as the primary grade level. Note, all grade levels included should have the same Start and End time for the periods in which this Cohort runs. This field is critical to the generate calendar process as it is used to find the relevant entries in the Base Calendar object. This field is generally populated from the Form field in the LISS Publish Classes API.
Mark Roll
This fields controls what value the Sessions Roll Marking Status field will be set to for any Sessions associated with this Cohort. If the school's Mark Roll Defaults value is set to Cohort then this value will default to the Subject Offerings Mark Role value. If this value is set to Required then all Session's Roll Marking Status will be set to Required, otherwise it will be set to Optional. If the school's Mark Role Defaults value is set to Bell Time then this Cohort's Mark Roll value will default to Bell Time and the default state of the Roll Mark Status for all Sessions will depend upon the Mark Roll value in the associated Timetable Period record.
Description
Default description of Cohort eg. Maths 1. Defaults from Subject Offering. Flows up to Event.Session Student.Subject field.
Start Date
The start date of this cohort. If not populated it may default to the Start Date of the Timetable Term.
End Date
The end date of this cohort. If not populated it may default to the End Date of the Timetable Term.
Status
This tab displays the status of the Cohort, if it is Past, Current, Future or Cancelled.
Capacity
The maximum capacity of this cohort. If not defined it may default to the maximum capacity of the primary location.
Cohort Size
The automatically calculated number of students in this Cohort.
Department
The school Department this Cohort belongs to - eg. Science Department.
Cohort Calendar
If ticked this makes this Cohort's calendar available on the Calendar Component's Cohort Calendar list. This is useful for P&F Cohort etc where a calendar can be exposed to those who are not explicitly associated with the Cohort.
Subject Offering
This reference is used to default certain fields including Description, Mark Roll and others.
Timetable Stracture
Associated Timetable Structure for a variety of purposes such as calendar generation.
Timetable Term
The Timetable Term record defines the default Start Date and End Date of the Cohort.
Timetable Managed Externally
If unticked PosiEd is responsible for generating the calendar (creating Sessions from Cohort Schedules). If ticked and an external process or application such as Daily is responsible for this process and subsequence management and the Cohort Schedule object is only used superficially for the student Timetable display.
Calendar Colour
Some calendar and timetable components use this value to display cells relating to this cohort in the defined colour. This value can be populated manually or via LISS.
Priority in Clash
If a student or staff member have multiple Cohorts at the same time then this value helps define which should take priority. This value is populated from LISS.
Rotations
Rotation value from LISS. See Publish Classes.