The day attendance object is used to manage a variety of functions related to each student's attendance. These include recording each student’s:
Overall attendance for the day
Attendance for each of the major school periods of the day
Expected late arrival times and their actual late arrival time
Last location and time seen.
For the Day Attendance record to be updated after submitting the Roll in the Session. The Compare with Day Attendance field should be ticked (TRUE) in the Session record.
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Here are the further details of the Day Attendance fields.
Information:
Day Attendance ID
This field will auto-populate once the Generate Day Attendance run.
Contact
This field is used to look up the Student Record associated with this record.
Attendance Status
This field displays the current attendance status for this student for this day. The default status is unmarked.
Exception Status
If an attendance exception is identified this is set to Yes. Once any exceptions are resolved this is set to Resolved. Otherwise, the default is No Exceptions. Schools may implement whatever exception management and/or approval process they wish.
Absence Reason
This field is populated based on the Absence Schedule’s Absence Submission Absence Reason.
Explanation Code
This section contains the specific code that indicates the reason for the absence of a student.
Internal Comment
This field is a space for internal notes to be made by staff.
Primary Educational Institution
This field displays the Primary Educational Institution based on the Contact’s Primary Educational Institution.
Date
Date of the Day Attendance, only one is generated for each student for each day.
Last Location
The last location where the student was last identified as Present. This value is updated by functions such as the Kiosk and Mark Roll.
Last Seen
The time when the student was most recently identified as Present. This value is automatically updated by functions such as the Kiosks and Mark roll.
Expected Arrival Time
The expected arrival time of day for this student. This should be populated via automation. Either a fixed value or a last bell time or the end time of the last calendar event could be used depending on requirements and complexity. If a late arrival Absence Submission is created then the time the student is expected to arrive at school is stored here.
Expected Departure Time
The expected departure time of day for this student. This should be populated via automation. Either a fixed value or a last bell time or the end time of the last calendar event could be used depending on requirements and complexity. If an early departure Absence Submission is created then the time the student is expected to leave school is stored here.
Arrival Time
Time of day the student arrived at the campus. This is often populated by a kiosk if the student arrives early or by the first Mark Roll. This may be compared to the Expected Arrival Time when calculating day attendance summary details.
Departure Time
Time of day the student departed the campus. This is often only populated if the student departs early. This may be compared to Expected Departure Time when calculating day attendance summary details.